The Hobart and William Smith Colleges' Archives and Special Collections collects rare books, personal papers, faculty publications, memorabilia, manuscript materials, institutional records, college publications, photographs, and other items relating to the history of Hobart and William Smith Colleges and its place in the Geneva community. Of particular interest are materials that document student life, college events, academic departments and programs, campus-wide initiatives, faculty research, and prominent members of the HWS community.
With the donation of each new collection, we are able to increase the breadth and depth of our resources to better serve the educational needs of the Colleges and of scholars who are drawn to our collections. Those wishing to donate materials to the Archives and Special Collections are asked to contact the Archivist to discuss the donation and determine whether it would be an appropriate addition to the collection.
It is the Colleges' policy that material in its collection be made available for research and scholarship. Reference requests are accepted in person, over the phone, or via email. It is recommended that you call or email before visiting in person so the Archives and Special Collections staff can determine whether the information you seek is likely to be in the collection. Staff will research telephone and email requests to the fullest extent that time and staffing allows, but patrons may be directed to do their research in person for more substantial requests.
Faculty members are welcome to bring classes to the Archives and Special Collections. Please contact the Archivist at least two weeks in advance to set up a date and discuss the goals of the session. The Archivist can make recommendations about relevant materials and can speak to the class about their history and care.
Due to the fragile and irreplaceable nature of archival materials, the Colleges ask that the following guidelines be followed to ensure their protection:
Materials in the Archives and Special Collections do not circulate and are to be used only in the reading room.
Patrons must sign in with the Archivist.
All coats and bags must be left by the coat rack at the entrance to the Archives.
Pencils, laptop computers, and paper are allowed in the reading room. Pens, markers, and highlighters may not be used. Outlets and wireless internet are available. Digital cameras are allowed.
Food and beverages are not permitted in the reading room.
Please refrain from using your cell phone in the reading room.
Researchers will be allowed to consult only one box of materials at a time. Please do not rearrange folders in a box.
Materials must be handled with proper care. Book cradles will be provided for bound volumes, and gloves will be provided for use with certain fragile materials.
Use of materials may be restricted due to physical condition, confidentiality constraints, donor restrictions, or unprocessed state.
When citing materials in the collections, please credit the Hobart and William Smith Colleges Archives and Special Collections as the owners of the materials. Citing materials is allowed in accordance with the doctrine of fair use. Please contact the Archivist to obtain permission to publish reproductions of materials owned by the Archives and Special Collections, as publishing materials is not covered under the fair use doctrine. The researcher must also obtain permission from the copyright holder before publishing.
Reproductions (photocopies, digital scans, and photographs) will be made on a case-by-case basis at the discretion of the Archivist. Many of the items in the collection are in fragile condition and may not be able to be photocopied or scanned. Researchers may use their own digital camera to take pictures of materials.
To request a reproduction, please contact the Archives and Special Collections.
What do Michele Bachmann, the Long Tailed Duck, & Free Will have in common? They were all topics being researched at the HWS Library during the 2013 spring semester. The Research Librarians have pulled together a few...
Summer 2013 (May 20-Aug 23)
|Tu||9:00a - 12:00p|
|Th||1:00p - 4:00p|
|May 22 (W)||8:30a - 5:00p|
|May 23 (Th)||8:30a - 5:00p|
|May 24 (F)||8:30a - 5:00p|
|May 25 (Sa)||Library closed|
|May 26 (Su)||Library closed|